Refund Policy
Scholarship Category Application Fees
- Registration Fees: All scholarship registration fees are mandatory and non-refundable. By completing the payment, applicants acknowledge that these fees cannot be disputed under any circumstances.
- To ensure full transparency, all applicants for fully or partially funded programs must review and sign the Declaration of Terms and Conditions during checkout.
Self-Funded & Forum Access Category
Please note that participation slots in the Self-Funded and Forum Admission categories are nontransferable and cannot be assigned to another individual.
Delegates who have paid the full registration fee for these categories may be eligible for a refund, in the form of a GYN Credit Voucher (GYNCV), provided specific conditions are met.
GYN Credit Voucher (GYNCV) Eligibility & Conditions
To qualify for a Credit Voucher (CV), delegates must meet the following criteria and adhere to the cancellation timeline:
General Requirements
Payment Method: The conference fee must be paid in full via a single transaction. Installment payments are not eligible for credit vouchers.
Submission: All requests for credit vouchers must be submitted formally via email.
Cancellation & Refund Schedule
The amount of credit issued depends on how far in advance the request is received before the first day of the event:
| Notice Period | Cancellation Fee | CVV Issued |
| 45+ Days Prior | $0\%$ | Full Remaining Balance |
| 30–44 Days Prior | $50\%$ | 50% of Remaining Balance |
| 15–29 Days Prior | $75\%$ | 25% of Remaining Balance |
| Less than 15 Days | $100\%$ | No Voucher Issued |
Important Notes
- Timing: Reimbursements of airfare are issued only after the conclusion of the event.
- Requirements: Delegates must provide accurate bank information and necessary details
- Processing Time: Payments will be processed within 4 weeks of receiving your completed documentation
Unforeseen Events (Force Majeure)
While registration fees are generally non-refundable, GYN acknowledges that emergencies like natural disasters or political unrest may occur. In such instances, we will review refund requests individually to determine if an exception can be made.